Traditionally, computer-based accounting was the reserve of big business, and everyone else kept manual records in ledgers. They were then translated onto Excel spreadsheets.

As computers got cheaper, accountancy packages like sage were released, offering ‘single-entry’ style bookkeeping, which made it easier to keep books and manage larger levels of transactions.

The internet has brought with it ‘Software as a service’ of SaaS. This concept is that rather than buying a piece of software forever, you subscribe to it as an ever evolving service. The advantage is that we have software which is always up to date, and can keep up with the fast moving technological pace, and also user’s expectations.

As Hamlyns, we are experts in Cloud and Online accounting solutions, we have partnerships with Xero, Quickbooks and Sage – the largest suppliers of online accounting software.

If want to move away from manual books, or you are looking to upgrade away from your traditional accounting software – please contact us

How does cloud accounting work?

The cloud makes your data available online, by taking files and other data that you store on your local computer and putting a copy onto servers accessible on any computer, tablet, phone or internet-enabled device. By storing your data in an internet-based database, rather than in a local file, your accounting records can be accessed through any computer rather than the one it is stored on. It, in essence, is like a corporate network on a global scale.

What is the best cloud accounting software?

With so many options it’s hard to choose the best accounting software. As with everything, there is never a generic ‘best solution’, which may be excellent for a legal firm may not suit electrical contractors. We can help advise and create the best cloud-based accounting system for your business.

Hamlyns is Xero Certified, as well as Quickbooks ProAdvisors, and Sage Partners, so we are well placed to advise you on new technologies.

Is cloud-based accounting safe?

Cloud-based accounting is built on the same encryption technology as Internet banking, in some cases the encryption is even higher. Your data is stored in data centres which have high-grade technology that is too expensive for any home or small business to buy, and maintained by highly trained technology experts and staff. To top off the advantages, it is backed up automatically, usually in real time in multiple locations making sure that you always have access.

What are the advantages of Cloud accounting over traditional accounting software?

  • All of the new technologies, such as bank feeds, mean that most of your transactions are ready to post, in real time, so your profit could also be reported in nearly real time;
  • You can have multiple users who can collaborate, and update data at the same time with no extra software needed;
  • Software is updated regularly by experts in the background – no more worrying about whether your data and software will still work after an update;
  • No more installing software on your computer, or backing up – everything is done automatically, and updates are included in your subscription so you’re always on the latest version.
  • No more servers! All of the infrastructure is provided with the software and maintained by experts off site – meaning lower implementation and upkeep costs.
  • Support is usually included in your subscription and you have the option to collaborate with the person giving you support.


Hamlyns is a Xero Partner, we are Xero Certified, Xero Migration Certified and Making Tax Digital Ready with Xero. We have been using Xero since its early introduction to the UK in 2010, 2 years after its introduction to the UK market.

Quickbooks Online

Hamlyns are Quickbooks ProAdvisors, and experts in cloud accounting software. We can provide bespoke advice on the best cloud accounting software to use, as well as help you get your cloud accounting package working as well as it should.

Sage One

Hamlyns are experts at cloud accounting, and Sage One is no exception. We have years of experience supporting all Sage products, and are able to help you to transition from your older package to their cloud based offering.

Receipt Bank & AutoEntry

ReceiptBank and AutoEntry has been one of the biggest evolutions of cloud accounting, by creating user friendly interfaces, and simple processes to get a piece of paper into an accounting system without you having to type anything!

Cloud Accounting Addons

There are hundreds of addons that claim to be cloud compatibility available on the internet, some from established companies and some built by developers in their spare time. Not all are built equally and some are not even useful.

Making Tax Digital Support

Hamlyns are cloud accounting experts and Making Tax Digital Ready. We have a range of solutions to make sure you are ready to submit your first VAT return using the new HMRC systems.

Why Choose Hamlyns?

Personalised Service

We take a unified and unique approach to accountancy; providing an individual service to our clients

Time & Dedication

We take the time to offer proactive and innovative advice that help our clients achieve their long-term goals

Holistic Approach

Our holistic approach offers a combination of professionalism, a personal touch and attention to detail

Quality Assurance

Every one of our professional team is a member of one or more of the ICAEW or the ACCA

What Our Clients Say

I appreciate Hamlyns expert and informed guidance and helpful approach.

Managing Director, Arcom IT

Hamlyns took the stress away by anticipating and understanding what I needed.

Managing Director, PromoLogistics Limited

Hamlyns gave me great advice and hand-holding to ensure my exit from the company was quick and clean. I am also thousands of pounds better off. Thank you, thank you.

Douglas Cooke
Former Director

Hamlyns treat me as an individual. I don’t feel like “just another client” to be processed.

Diana Boulter
MD, DBA Speakers

Chris and his team gave us precisely the advice our business needed, even before we knew we needed it!

Mike Higgins
Managing Director, Hawkmoor Limited

It’s great that I always get to speak to the same Partner who knows our situation, so I don’t need to keep repeating things.

Johnny Richards
Finance Director, Normandy Garage

When we came to Hamlyns, we were a start up business. In a few years, they’ve really helped us become a major player in our sector.

Frank Pawley MBE
Chairman, Global Travel Management Ltd

We have been working together for over 10 years and our relationship is vital to the success of our business; I would not hesitate to recommend them.

Angela Hall
Partner, Occupational Health Professionals LLP